Executive Assistant (m/f/x)

BE AN ESSENTIAL PART OF EVERYDAY LIFE

Position: Executive Assistant
Grade: RCS L
Contract Type: Full time- Permanent
Travel Required: Less than 25%
Location: EMEA
Advertising End Date: 25 th February 2026

*Wir suchen auf diesem Weg weitere geeignete Kandidaten neben den Kandidaten aus unserem Talent Management Prozessen.”/ EN "We are looking for additional suitable candidates through this channel, in addition to the candidates from our talent management processes.

DHL Supply Chain have an exciting opportunity for an experienced Executive Assistant to provide high‑level, proactive, and confidential support to the COO and the wider Global Operations Excellence team. This role requires exceptional organizational skills, sound judgment, and the ability to operate with composure in a fast‑paced, international environment. You’ll become a trusted point of contact for stakeholders across the business, helping drive efficiency, consistency, and operational excellence.

Your key accountabilities include:

• Providing comprehensive executive support, including complex diary management, international travel coordination, and expense oversight.
• Preparing, coordinating, and supporting board and business review materials, presentations, briefings, and follow‑up actions.
• Acting as a central point of communication for the Global Operations Excellence community, ensuring smooth information flow and strong working relationships.
• Supporting key projects, tracking progress against deadlines, and keeping stakeholders informed throughout.
• Organising monthly and quarterly meetings, calls, and recordings, and ensuring all relevant content is distributed appropriately.
• Managing routine administrative processes, maintaining community data, and ensuring compliance with organisational procedures.

What are we looking for from you?:

• Significant Executive Assistant or Personal Assistant experience (5+ years), ideally in a global or multinational environment.
• Outstanding organisational skills with the ability to prioritise, manage multiple demands, and work autonomously under pressure.
• Strong project coordination skills with a proactive, solutions‑focused mindset.
• Excellent communication skills, with the confidence to liaise effectively at all levels of the organisation.
• High integrity, discretion, and exceptional attention to detail in all aspects of work.
• Strong proficiency in Microsoft O365 (Teams, SharePoint Online, Outlook, PowerPoint, Word, Excel) and a willingness to learn new digital tools, including recording software such as Camtasia.

What you'll need to do next?

If you have a proven track record of achievement to match the requirements for this role and you are looking for your next career move, simply apply online ensuring that a full up to date CV is attached with your application.

We will ensure that all our resourcing activities are fair, transparent, and consistent across the Globe. We want to ensure that the candidate experience is of the highest professional standard.

The Company is committed to providing equality of opportunity for all employees. Furthermore, we aim to ensure our workplaces are free from discrimination and that not only employees but also our potential future employees are treated fairly and with dignity and respect. We will ensure that equality of opportunity maintains a high profile in our organisation