Administrative Assistant (m-f-d)

The Scope

The Administrative Assistant ensures smooth day-to-day operations for the Policy & Performance Unit (P&P) and the external stakeholders by providing high-level administrative and organizational support. This role involves coordinating daily activities, contributes to efficient workflows, managing communications, maintaining records, and supporting the P&P staff and management in achieving organizational goals.

Main Roles & Responsibilities

• Act as the primary point of contact for providing administrative and organizational support to the Policy & Performance Unit.
• Manage calendars, schedule meetings, and coordinate travel, visa arrangements, and event logistics for team members and stakeholders.
• Prepare meeting agendas, take accurate minutes, and follow up on action items for internal and cross-functional discussions.
• Maintain and organize physical and digital files, records, and documentation to ensure accessibility and accuracy.
• Support budget tracking activities, including processing invoices, expense statements, and preparing financial overviews.
• Assist in the creation of presentations, reports, and dashboards for leadership and key stakeholders.
• Maintain and update databases, project trackers, KPIs, and internal tools such as SharePoint.
• Facilitate effective communication between teams and external partners, ensuring timely information flow.
• Handle confidential information with professionalism while ensuring adherence to organizational policies and procedures.

Your profile

• Bachelor’s degree in Business Administration, Management, or related field (or equivalent experience).
• Minimum 2 years of experience in administrative or executive support roles, preferably in international environments.
• Strong organizational and time-management skills with the ability to prioritize effectively.
• Proactive, detail-oriented, and capable of working independently while collaborating in teams.
• Excellent communication skills with cultural sensitivity in global, multi-stakeholder contexts.
• Service-oriented mindset with a passion for delivering high-quality support and solutions.
• Creative problem-solver who takes initiative and contributes positively to team efforts.
• Proficient in MS Office/MS 365 tools (Word, Excel, Outlook, PowerPoint, SharePoint, Teams).
• Familiarity with project management tools and data visualization platforms (e.g., Power BI; Miro, ClickUp, DocuSign are a plus).
• Fluency in English required; additional languages (Spanish, French, or German) are advantageous, along with multicultural work experience and alignment with FSC values.

Why us?

• Be part of a globally respected organization shaping the future of sustainable forestry.
• Work with a diverse international team representing 60+ nationalities.
• Join a global FSC community of over 400 forest stewards.
• Enjoy meaningful professional development opportunities and continuous learning.
• Live and work in Bonn, Germany — a vibrant international city and UN hub close to nature.
• Benefit from 30 days of annual leave , flexible work arrangements, and a healthy work-life balance.
• Relocation support available, if applicable.

The Fine Print

• Location: Bonn, Germany.

• Working Hours: Full time - 40 hours per week.

• Duration of Employment: Temporary contract - 2 years (extension possible, subject to satisfactory performance)

• Starting Date: As soon as possible.
  
  
  How to Apply
  Ready to make a difference? Join FSC and help shape a sustainable future. Don't delay - apply now!

• Please apply via our website by submitting your CV in English.
• Please do not send any photos of yourself.
• Applications will be reviewed on a rolling basis.
  For FSC, inclusiveness and diversity are important values. As such, we welcome and encourage applications from all backgrounds and are entirely committed to consider all qualified applicants regardless of race, gender, sexual orientation, religion, ethnicity, age and disability.
  
  
  We will confirm receipt of your application. Should you not receive a confirmation of receipt please check your spam filter and if you cannot find it there contact us at [email protected]
  
  
  Please be informed, that by applying for this position you automatically accept our Data Protection Information on processing your personal data.
  
  
  We are looking forward to your application!

About us

Welcome to FSC!

The Forest Stewardship Council (FSC) is a globally recognized non-profit organization at the forefront of promoting sustainable forestry. With over 150 million hectares of certified forests and a trusted reputation among NGOs, consumers, and businesses, FSC is leading the way in ensuring the long-term health and resilience of the world’s forests.